ARTICLE VI

BOARD OF DIRECTORS DUTIES

Section 1.  Purpose.  The Board of Directors shall establish policy and direct the official business of the National Plant Board. In addition, the Board of Directors shall function as a liaison between the National Plant Board and the regional plant boards, agencies of the federal government, and other appropriate stakeholder organizations.

Section 2.  Membership.  The Board of Directors of the National Plant Board shall be a twelve member body composed of the president, vice-president, and secretary-treasurer, immediate past president, presidents and vice-presidents of the regional plant boards. Only one representative per official member agency of the National Plant Board may serve as a member of the Board of Directors.  In the absence of any duly qualified member of the Board of Directors, an alternate member duly authorized by the appropriate regional board shall be entitled to serve for the absent member at any meeting of the Board of Directors.  All members of the Board of Directors shall be representatives of official state, commonwealth or territory plant regulatory agencies that are members of the National Plant Board.

Section 3.  Procedures.  The Board of Directors shall meet on the call of the president or on request of a majority of the members.  All meetings shall be governed by parliamentary procedures as defined in these bylaws.  A quorum shall consist of at least seven members, representing a majority of the regional boards.  An appointment to be heard by the Board of Directors on any matter within the scope of the National Plant Board’s activities may be granted upon approval of a majority of the Board of Directors.  Minutes or summaries of Board of Directors’ meetings shall be sent or made available to all National Plant Board members.

Section 4.  Officers.  The officers of the National Plant Board and the officers of the Board of Directors shall be the same.

Section 5.  General Vacancies.  In the event that any of the regional plant board representatives, excluding officers, is no longer qualified or able to serve causing a vacancy, within 30 days of the vacancy, the regional plant board shall submit to the Board of Directors the name of a person to fill the vacancy.

Section 6.  Vacancies and Mid-Term Succession of Officers. 

If the president vacates the office prior to the completion of the current term, the order of succession shall proceed as follows:

 

  1. The vice‑president shall assume the office of president.
  2. The secretary‑treasurer shall assume the office of vice‑president.
  3. The regional board represented by the vacating president shall select a replacement member on the Board of Directors.
  4. The Board of Directors shall then select a new secretary‑treasurer representing a regional board not represented by the new president, vice‑president or immediate past-president.

 

If the vice‑president vacates the office prior to the completion of the current term, the order of succession shall proceed as follows:

 

  1. The secretary‑treasurer shall assume the position of vice‑president.
  2. The regional board represented by the vacating vice‑president shall select a replacement member on the Board of Directors.
  3. The Board of Directors shall then select a new secretary‑treasurer representing a regional board not represented by the president, new vice‑president or immediate past-president.

 

If the secretary‑treasurer vacates the office prior to the completion of the current term, the order of succession shall proceed as follows:

 

  1. The regional board represented by the vacating secretary‑treasurer shall select a replacement member to the Board of Directors.
  2. The Board of Directors shall then select a new secretary‑treasurer representing a regional board not represented by the president, vice‑president or immediate past-president.

 

The regional board represented by the vacating immediate past-president shall select a replacement member to the Board of Directors.

 

The Board of Directors may take action to approve alternate arrangements to fill vacancies in officer positions.

 

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Updated March 2018